The NYAEYC State Office is Hiring! Join our team!

NYAEYC is seeking candidates for the part – time (20-25 hours/week) position of Administrative Assistant to work with the Executive Director, staff members and Board of Directors. The office is located in Albany, NY. Some in state travel is required.


  • Answers phone, directs and refers calls; handles calls within own responsibilities
  • Handles communications in an efficient, professional manner
  • Oversees and implements registration system and all functions for annual conference
  • Collects and maintains information to be used as a basis for reports and memoranda including membership collection systems, postage, copying, faxing
  • Prepares forms, summaries and reports for various phases of NYAEYC program
  • Creates and implements filing systems – manual and computerized
  • Manages databases
  • Receives, sorts and reads all mail
  • Types correspondence, memoranda, reports, labels, etc.
  • Maintains inventory of office supplies
  • Assures maintenance of office equipment
  • Assigns and reviews work of volunteers and student interns
  • Maintains a neat, orderly, attractive office environment
  • Assists Executive Director in maintaining calendar of appointments
  • Establishes and maintains positive relationships with the NYAEYC Board, Members, Collaborators, Volunteers, Student Interns, Staff and Public



  • Demonstrates reliability, tact and diplomacy, dependability, positive attitude and willingness to learn new skills and information
  • Skilled in the following: Microsoft Word, Access, Excel, database management
  • Education in and/or extensive experience in office systems/administration


If you are an energetic, organized, dependable team player – send us your resume!  Please email your qualifications to Avril Mills, our Professional Development Coordinator, at  You are also welcome to mail them to our office:


Attn: Administrative Assistant

230 Washington Avenue Extension

Albany, NY 12203

No phone calls please- qualified candidate will be contacted.